University of Bedfordshire & Luton Chess Club Agenda for Annual General Meeting, Tuesday 2nd of September 2025.
1. ELECTION OF CHAIR AND SECRETARY FOR THE MEETING.
Minutes of previous meetings.
2. ELECTION OF OFFICERS
The club needs to elect a Chair, a Secretary and a Treasurer. Nominations will be accepted in Advance or at the meeting.
3. OFFICERS REPORTS FOR 2024/2025
Chair, Treasurer, Team Captains.
4. ANNUAL SUBSCRIPTIONS
The club needs to raise income to pay League fees and replace older equipment. It currently has a small positive balance. Fees will be much lower than at other clubs as we currently have a free venue.
5. CLUB TOURNAMENTS & PRESENTATIONS OF TROPHIES.
We need to know what types of tournaments members would like to play in. We need to elect one or more Tournament Coordinators to run these (Volunteers Welcome).
6. BEDFORDSHIRE CHESS LEAGUE
We need to decide how many teams to field in the Bedfordshire League in the 2025/2026 season. We need to select Team Captains and Deputies as appropriate.
7. EQUIPMENT
There are now sufficient sets boards and clocks to host two home matches. There are other Digital Clocks. We have a good supply of Scoresheets. Older sets were been replaced during the year.
8. BEDFORDSHIRE CHESS LEAGUE AGM
We need to confirm Attendees and get views on proposed changes League Rules. A copy of the proposed changes will be circulated prior to the AGM
9. PROPOSAL TO RENAME ONE TEAM TO UNIVERSITY OF BEDFORDSHIRE
10. COMMUNICATION AND WEBSITE
Currently the club uses WhatsApp. We also have a website
https://www.lutonchessclub.com/
We need to elect a Media Coordinator (Volunteers Welcome)
11. ANY OTHER BUSINESS